Apple Valley Storm Soccer Club

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At the Annual General Meeting for the Apple Valley Soccer Club the Board requested that the bylaws of the club in their entirety be published on the Website. The latest version follows:

Apple Valley Soccer Club

By-Laws

ARTICLE I- MEMBERSHIP

Section1. Classification of Members:

There should be two classes of membership in Apple Valley Soccer Club; General members who will only vote at the annual general meeting and the Officers of the Board of Directors. The officers of the Board of Directors shall be the persons who are elected by the general membership to serve on the Board of Directors. General members & Board of Directors are not allowed to vote by proxy.

Any person who actively participates in the activities of the Apple Valley Soccer Club shall be a non-voting member of this organization unless he or she is or becomes a voting member.

A qualified general member of Apple Valley Soccer Club is a parent or guardian of a player who is registered with the club. You are entitled to one vote per registered member in a household to a maximum of two (i.e. two children in one household entitles both parents to a vote).

Death, resignation, or removal of any member of the Board of Directors automatically terminates his or her memberships as a voting member of the organization. Election of a successor as provided by these By-Laws should operate to elect that person to a voting membership in the organization.

Section2. Removal of a Member:

Should a Board of Director find the conduct of any member (whether player, parent, coach, assistant coach, official, or officer) detrimental to the best interest of this club or the interest of soccer, the Board of Directors may take such actions as they deem reasonable, applicable and appropriate, including, but not limited to suspension from or removal from the club. Such action shall require a vote of 4/5 of the Directors in the office at the time.

Section3. Conflict of Interest:

No active member of the club shall be nominated for or elected to any office if said person is, or may become during the term of said office, in a position to earn a profit from the monies disbursed by the club. The intent of this By-Law is to prevent persons involved in the supply of uniforms, trophies, insurance, schools of instruction, equipment, food and beverages, or any other materials or services directly or indirectly to the club from becoming an officer of the club.

ARTICLE II- MEETINGS

Section1. Annual meetings:

The Annual General Meeting of the club shall be held in accordance with Article V of the Constitution.

Section2. Board of Director:

Regular meetings of the Board of Directors shall be held within the geographical boundaries of this club and at a place designated for that purpose. There shall be at least four meetings of the Board of Directors each seasonal year. Other regular meetings will be held at a date, time, and location mutually agreed upon by a majority of the officers.

Section3. Special meetings:

Special meetings of the Board of Directors shall be held for any purpose at anytime by the call of the President, or if the President is absent or refuses to act, by any three elected Directors within forty-eight (48) hours of call.

Section4. Meeting Attendance:

All meetings are open to the public.

Section5. Quorum:

A Quorum or special meeting shall 4/5 attending Board of Directors.

ARTICLE III- CLUB MANAGEMENT

Section1. Board of Directors’ Powers:

Subjected to the limitations of the Articles of the Apple Valley Soccer Club Constitution and these By-Laws, all organizational powers shall be exercised by and under the authority of the board of Directors.

Section2. Officers:

The officer position shall be filled by a majority vote of the Board of Directors. The officer positions to be filled are:
President

Vice President

Secretary

Treasurer

Director of Coaches

Section3. Election and Tenure of the Board of Directors:

There shall be a maximum of five (5) officers. Officers shall be elected for a two (2) year term with the President and Secretary positions up for re-election on the even years. The Vice President, Treasurer, and Director of Coaches positions will be up for re-election on the odd years. This tenure becomes effective with the 2005 elections. Each officer shall be elected at the Annual General Meeting with a majority of (51%) of the general members present as defined by Constitution Article V#5. The election shall be by secret ballot. The term of office shall begin at the organizational meeting held immediately following the Annual General Meeting.

Section4. Vacancies

The Board of Directors shall have the power to appoint a temporary officer in the event of a vacancy in an officer’s position. The officer, though less than a quorum, shall hold office until his successor is elected at the Annual General Meeting of the club. A vacancy shall be deemed to exist in the case of death, resignation, removal, or disqualification of any officer.

Section5. Removal of a Board of Director:

Any Board of Director may be removed, with cause, by a majority of the Board of Directors at the time in office, at any regular or special meetings of the Board of Directors. Any Board of Director missing three (3) consecutive board meetings without due cause or notification will require the remaining Board of Directors to consider removal of the offending Board of Director from the Board.

Section6. Order of business at regular meetings:

Call to Order

Roll Call
Introduction of visitors
Minutes of Previous meeting
Agenda review and adjustments
Business Conducted Pursuant
Adjournment

Section7. Quorum:

A four-fifths (4/5) of the Board of Directors shall be necessary to constitute a quorum for the transaction of business and the action of the majority of the Board of Directors present at any meeting which there is a quorum, when duly assembled, is valid; provided that a minority of the Board of Directors, in the absence of a quorum, may adjourn from time to time, but may not transact any business.

ARTICLE IV- COMMITTEES

Section1. General:

The Board of Directors shall appoint all committee chairpersons. All other committee members can be active general members of the club. Committee recommendations and/or decisions will be submitted in writing to the Board of Directors.

Section2. Nominating Committee:

The Board of Directors is to establish a nominating committee in accordance with Constitution Article V #5.

Nominations will be accepted by the nominations committee up to and including seven (7) days prior to the Annual General Meeting. No nominations will be accepted from the floor the night of the Annual General Meeting.

ARTICLE V- RECORDS AND REPORTS

Section1. Records:

The Apple Valley Soccer Club administrators shall maintain adequate and correct accounts, books, and records of its business and properties. All such books, records and accounts shall be kept at its principle place of business within boundaries of the club as fixed by the Board of Directors from time to time.

Section2. Inspection of Records:

All records provided for in Section.1 above, shall be open for inspection for the Board of Directors and general members of the club upon reasonable notice.

Section3. Checks and Drafts:

All checks, drafts, or other orders for payments of money, issued in the name of or payable to the Apple Valley Soccer Club shall be signed or endorsed by such person or persons and in such manner as provided for in these By-Laws or as time shall be determined by the Board of Directors.

Section4. Annual Report:

The Board of Directors shall cause an annual report or statement to be prepared and presented to the general membership at the Annual General Meeting and such annual report or statement shall become part of the permanent record of business of the Club.

ARTICLE VI- BOARD OF DIRECTOR RESPONSIBILITIES

President:

The President shall have the ultimate responsibility and authority to conduct business of this organization within the framework of these By-Laws and Constitution. This individual shall act as chairman at all Board of Directors and General Membership meetings. He/ she shall appoint special committees, which the Board of Directors deems necessary to carry out the functions of the league. He/shall shall have the power to make purchases on behalf of, incur indebtedness for or otherwise obligate the leagues up to a maximum of $200.00. It is recognized that such a maximum amount shall be consistent with the total financial balance or the league may have available by actual income.

He/she may co-sign checks for the Club. The President is an ex-officio member of all committees.

Vice President:

The Vice President shall assume all the duties of the President in the absence of or disability of the President. The Vice President shall be responsible for supervising the preparation of the league play schedule for the entire season. He/she shall schedule or insure availability of all playing and practice fields; such schedules shall be subject to the approval of the Board of Directors. He/she may co-sign checks for the Club. He/she shall keep the maintenance of the web page and prepare articles for publication.

Secretary:

The Secretary shall be responsible for the preparation and promulgation for the minutes of the Board of Directors meetings and representatives. He/she shall assist the President in handling of correspondence. He/she may co-sign checks for the Club. He/she shall be responsible for the safe keeping of all documents of the league and, in case of absence or inability to act, the duties may be performed by any person whom the Board of Directors might direct.

Treasurer:

The Treasurer shall keep an accurate account of all financial transactions authorized by the Board of Directors and/ or the President. He/she shall be in charge of all funds, collected fees, and pay expenses as approved by the Board of Directors. He/she shall present a treasurers report at each regular meeting. He/she shall prepare and promulgate a budget at least ninety days prior to the new fall season. He/she shall deposit all funds in an accredited banking institution and shall make all disbursements by check. The Treasurer’s signature and signature of one (1) other designated board member shall be required on all checks. He/she shall arrange for and submit all records for annual audit and the audit shall be completed prior to the fall season.

Director of Coaches:

He/she shall be responsible for the recruitment of new coaches and for future development of the Club. (i.e. camps, trainers, seminars, and tournaments) He/she shall act as a liaison between the Technical Director and the designated camp, seminar, and tournament committees.

Dated: March 24, 2005

Approved : March 30, 2005